Real Problems, Smart Fixes
Manual Processes Drag You Down
We replace spreadsheets and admin chaos with clean, automated tools built around your workflow.
No Visibility Into Key Metrics
Dashboards that surface the KPIs that matter — so your team can act, not guess.
Generic Tools Don’t Fit
We build internal systems that do exactly what you need — no unused features or compromises.
We don’t just build tools — we deliver clarity, speed, and long-term value.
40+
Systems Built
80%
Manual Work Eliminated
5+
Years in Ops-First Dev
What We Build
Productized services built around business bottlenecks — no fluff, just clean, tailored systems that work.
Custom Automation Platforms
Automate scheduling, approvals, task handoffs, and repetitive admin work. We build platforms that save time and reduce manual errors.
Dashboards & Analytics
We bring your scattered data into one clean interface — with real-time visibility, custom KPIs, and decision-ready views.
Client & Team Portals
Create secure spaces for clients or staff to access forms, files, and progress — personalized to your operations.
Micro-SaaS Incubation
Have a tool idea? We’ll help you design, build, and launch a lean version that’s ready to scale or sell as a SaaS.
STEP 1
Discovery Call
We discuss your business, pain points, and automation goals. This is a quick, no-pressure call to understand what matters most to you.
STEP 2
Fixed-Scope Proposal
You receive a clear proposal with deliverables, timeline, and pricing. No vague quotes or bloated hourly rates.
STEP 3
Build & Iterate
We design and build your system in agile sprints, with regular check-ins to ensure we’re aligned and moving fast.
STEP 4
Launch & Support
Once approved, your solution goes live. We support you through rollout, feedback, and potential future scaling.
Industries We Serve
VaultGray works best with small teams who are ready to ditch scattered spreadsheets and manual admin for lean, powerful internal tools.
Wellness & Health Providers
Appointment booking, follow-up reminders, and client history dashboards — without bloated EMR tools.
Repair & Field Services
Automated job scheduling, dispatch notes, and simple mobile-accessible logs to ditch paper tickets.
Boutique Agencies
Custom client portals, proofing dashboards, or status trackers to organize workflows and cut client back-and-forth.
B2B Services Teams
Replace spreadsheets with tailored systems that track clients, deliverables, and repeatable workflows across your ops.
Behind every system we build, there's a problem solved.
Each system below was designed to streamline workflows, reduce manual work, and deliver operational clarity.
Casting & Talent Ops
MediaTalent Platform
End-to-end platform for managing casting and talent onboarding. Supports applications, agency workflows, and searchable profiles — tailored for speed and simplicity.
✅ Onboarded 250+ talents in the first 30 days. Agencies praised its clarity and ease of use.
Wellness & Local Services
Wellness Booking Tool
Self-service scheduler built for wellness providers. Handles bookings, cancellations, and reminders — no more DM chaos or double bookings.
✅ Reduced no-shows by 40% and saved operators hours each week.
Niche Marketplaces
PL8 Marketplace System
A lightweight marketplace engine built for UAE plate buyers and sellers. Includes listing management, offers, and real-time plate search.
✅ Launched with 200+ listings in the first week. Built mobile-first for WhatsApp-led deals.
Internal Ops Tools
Internal QA Platform
A confidential internal system for monitoring multi-step QA workflows. Handles data entry, compliance checks, and outcome tracking — replacing fragile spreadsheet logic.
✅ Cut manual oversight by 80% and improved consistency across teams.
What Clients Say
Real clients. Real operations. Real outcomes. Every quote here reflects a system that’s shipped and scaled.
“VaultGray replaced our chaotic calendar and DMs with a proper booking tool. Clients love the reminders, and we’ve cut our no-show rate dramatically. Setup was fast, and the interface just works.”
Clinic Owner – Wellness Client
Wellness Booking Client
“We used to manage talent through shared folders and Excel. The MediaTalent system made everything searchable, centralized, and scalable. 250+ models onboarded in weeks. Game-changing for our ops.”
Casting Agency Coordinator
Talent Platform Client
Stop Gluing Tools Together.
Start Building What You Need.
VaultGray builds internal platforms and client tools that actually match how your business runs. Fast, clean, and made to last.
Start a Project Consultation
Fill out the form below to schedule a free discovery call. We'll review your needs and share tailored insights on how we can help.
Latest Blogs
View allExplore, Buy, and Sell UAE Car Number Plates with Ease
PL8 by VaultGray makes buying, selling, and showing off UAE number plates simple. List instantly, connect with buyers, and share your collection.
Effortless Salon Appointments: Why Online Booking is a Must
A streamlined online booking experience helps reduce cancellations and improves customer satisfaction. See how Wellness makes it work.
Revolutionizing Salon & Spa Appointments: The Power of Online Booking
Explore how Wellness by VaultGray is helping salons and spas move beyond WhatsApp and manual schedules into modern, automated booking.